Keeping track of your working hours should be easier

At the end of a working day, you usually remember what time you started and when you finished. But as the days go by, shifts change and overtime piles up, keeping count of all that time becomes harder than it sounds. And if your schedule changes every week, or you split your time between several jobs or projects, relying on memory, notes on paper or end-of-month sums soon stops being practical.

WorkIO is a work hours tracker that logs your working days and keeps that information organised, so you know how much time you really spend working. You enter your times on your phone and the app adds up, sorts and saves every record, whether you work fixed hours or your shifts change all the time.

Start logging your working days with WorkIO
Track your hours, breaks and earnings from your phone.

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Log your working hours with ease

A timesheet is only useful if it’s easy to keep up; if logging a day takes more than a few seconds, it soon gets abandoned. In WorkIO you just pick the day on the calendar and enter your start and finish times. The app works out the time elapsed and adds it to the job or project you have selected.

Each workday can also capture what a simple start and finish time leaves out: the break you took, any overtime or a note about what happened that day. So if you stay on longer one day or take a different break from usual, it’s recorded against that day and you don’t have to remember it later.

In WorkIO Pro a single workday can be split into several periods, which is handy if you work split shifts or switch between different tasks during the day. If your hours tend to repeat, you can save them as your usual working day so they’re already filled in when you create a new one, or clock in and out with a single tap.

Check your hours and see how your work is spread out

Once your days are logged, the next step is being able to look back at them. A week can feel particularly intense, but until you check the figures you don’t know how many hours you actually worked.

The calendar marks the days you worked, and the workday list shows the time worked each day alongside the running total for the month. From there you can open any date to see its times and notes, or go back to earlier months to check what you did in a particular period. When your working days don’t always follow the same pattern, that organised view replaces the calculator and the mental arithmetic.

Keep track of your breaks and overtime

Not every hour in a working day means the same thing. In many jobs, breaks are deducted from your working time and overtime is counted separately, so a single total doesn’t tell you much.

Because every break and every hour of overtime stays linked to the day it happened, when you review a month you can see not only how many hours you worked, but how much of that was your regular schedule and how much extra time you put in. WorkIO Pro goes a step further with hour types: you can create your own categories, such as regular, overtime, night or bank holiday hours, and decide which ones count towards your total and which, like breaks, you simply want to record.

See your estimated earnings based on the hours you work

Once your hours are properly sorted, turning them into money is straightforward. When your pay depends on the hours you put in, working out by hand what you’re owed for each period is a chore, especially when overtime is involved.

In WorkIO you set an hourly rate for each job and the app uses your logged workdays to calculate your estimated earnings. In the Android app you can set one rate for regular hours and another for overtime; in WorkIO Pro each hour type has its own rate, so you can reflect extras such as night or bank holiday premiums. Instead of waiting until the end of the month, you can check what you’ve earned so far at any time.

These figures are only estimates: they depend on the rates you’ve set and don’t take tax, social security contributions or other payslip deductions into account, so they’re not a substitute for your official payslip.

Keep different jobs and projects separate

Some people juggle two jobs with different hours, some combine a main job with their own projects, and others need to keep the time spent on each client apart. When everything gets mixed together, there’s no way of telling how much each activity has really taken up.

In WorkIO each job or project has its own workdays, rates and statistics, and you switch between them from the side menu. If you’re employed and also take on freelance work, you can keep both records side by side and check them separately; if you move from one temporary job to the next, each keeps its own history for whenever you need to look back.

Understand your working patterns through clear insights

After a few weeks or months of logging your days, you start to have something more valuable than a total number of hours: a picture of how you work.

WorkIO’s statistics show how your hours evolve day by day within each month and month by month across the year, along with your total time, your average per workday, your longest day and a chart of your usual start and finish times. You might find that certain times of year pack in far more hours than you thought, or that overtime makes up a bigger share of your work than you realised. The app doesn’t make decisions for you, but it gives you concrete figures to judge whether the way you’re organised right now really works for you.

A tool that adapts to different ways of working

All of this fits differently depending on the kind of work you do, because there’s no single way to organise a working day.

If you work shifts, you log the actual hours of each day without depending on a fixed rota, and see how your hours are spread across the month. If you’re self-employed, jobs and projects let you separate clients and see how much time each one takes. If you work fixed hours but often stay late, you’ll know exactly how much overtime you’ve built up. And if you simply want to know how much time you give to your work, WorkIO works as a personal log of your working days. The app doesn’t impose a way of working; it simply records yours.

Your work history, organised and ready to check

Over time, those records become a history that can settle any doubt: how many hours you did over a given period, what your hours were on a particular day or what you noted down months ago. Instead of piecing it together from calendars, messages and scattered notes, it’s all in one place.

When you need to share that information, you can create a PDF report of your workdays to send or keep. What started as a simple way to note down your times ends up as a detailed record of your working life, and it becomes more useful the longer you keep it going.

Get more from WorkIO with WorkIO Pro and its web version

WorkIO comes in two versions. The Android app on Google Play stores your data on your phone and lets you create backups whenever you like. WorkIO Pro, the version you’ll find on the App Store for iPhone, is the new generation of the product: it works with an account and includes the hour types with their own rates, the periods within a workday and the usual working day you’ve seen throughout this page.

The subscription removes ads and adds quick clock-in from your phone’s home screen. In WorkIO Pro it also includes browser access at app.workio.pro: because your data is linked to your account, you can review several months of activity or dig into your statistics on a computer screen, while carrying on logging your workdays from your phone throughout the day. Available features depend on the platform and the version installed, and the current subscription terms can be found in the app itself.

Discover WorkIO Pro and its web version

Frequently asked questions about WorkIO

Knowing your working time is the first step to managing it better

Many people start logging their hours because they need to know how much they’ve worked by the end of the month. By keeping that record going, they discover something more interesting: which months are busiest, how much time each of their jobs takes up or how much overtime really weighs. WorkIO brings all of that together, from the time you clock in to your statistics for the year, so that logging a workday takes a few seconds and understanding your working time takes no sums at all.

Download WorkIO and take a clearer look at your working hours.
Available for Android and iPhone.